IF YOU ARE UNABLE TO POST OR RESPOND TO A POST, PLEASE CONTACT JERRY BERRY AT jerryberry@currahee.org
IP: 107.191.169.164
Posted on August 22, 2017 at 03:58:35 PM by Jerry B
I just sent out an e-mail using my newly created 2018 Tunica Reunion Attendees List (still being revised) with a very important decision question. It critical that those considering attending respond ASAP. If you did not get my message, it would mean that the e-mail address that I have is invalid. Please contact me at: jerryberry@currahee.org, if you did not get the e-mail this morning. I will also post the same message on our website message boad: www.currahee.org.
HERE WAS THE E-MAIL MESSAGE:
Hello, Everyone,
Those of you receiving this Tunica Reunion info. have informed me that you are planning to attend the event, while some have indicated they might (to soon to commit), while the rest of you have yet to say one way or other. I need for you to help me fine-tune the attached “Attendees List” list, AND let me know for sure that you WILL NOT BE ATTENDING, so I can revise my list. This is very important that you do this, and here’s why.
1. To successfully plan a reunion such as ours, one has to begin the planning process at least a year in advance. I got started a late this and as a result, we had only two opening weeks to choose from at the designated Gold Strike Hotel & Casino in Tunica.
2. For our group event to be guaranteed our chosen event dates, set aside the need number of rooms, reserve our hospitality room and banquet facilities, I am required to negotiate a contract with the hotel (common sense), which I am doing now. I have only a short window to finalize that contract (a few more days), otherwise the hotel will release our needs for other groups planning theirs at the facility. We were already to late to reserve the same hospitality room that we had last time at Tunica (2014).
3. I am at a critical decision point concerning banquet night dinner/facility. As some of you may or may not be aware of the fact that I am required to give my personal credit card (on file with the hotel) to guarantee a minimum catering revenue for our banquet night dinner ($6,000 minimum). That isn’t a problem when and if I have collected registration fees, or have a solid commitment from attendees. In 2014 we had 225 attendees at banquet dinner at $35/per person. That amounted to $7,875, so you see we were in good shape and met the minimum. At this time, we have had 140 to vote to attend (not counting spouses/significant/guests). The current “Attendees List” attached falls short of that voted number (140) and the needed numbers for banquet night dinner participants. Assuming our dinner will once again be $35/person, we will need a minimum of 171 attendees at the dinner. Now, hopefully, you can understand why I need numbers, especially accurate numbers of who will attend the reunion (barring unforeseen circumstances).
4. I will need to make an important decision within a few days, as whether to cancel our banquet dinner/program, due to not showing sufficient numbers to guarantee the dinner and facility space for the program. Our free hospitably room and special room rates are also connected to the catered dinner numbers at banquet night. So, I need to immediately implement two form of actions:
A. Get a firm attendees commitment count from those of you on this Reunion List. I have no problem putting up my personal credit card with the hotel (have done so for all previous reunions), if I know enough attendees will send me their registration fees to cover such expenses.
B. Begin today requesting and collecting attendees registration fees. I have created and posted the 2018 Tunica Registration Form (with fee amount) on our website under the “2018 TUNICA REUNION INFORMATION PAGE”. There you will find links to the current “Attendees List”, “Reunion Agenda”, “Banquet Program Agenda (Draft)”, “Registration Form (printable), and “Hotel Information”. I have created a “PayPal Button” for those of you wishing to pay your registration fee via PayPal. Otherwise, you can pay with personal check. Some members always want to pay at check-in, and if so, I need some sort of guarantee that you will attend.
PLEASE READ: I always deposit all registration and other collected funds associated with a reunion and hold until the time arrive to make payments to the hotel. Anyone who has paid their registration fee will be refunded all or a portion of their fee, if that person is unable to attend due to an unforeseen circumstance. However, if the attendee notifies me after the required date that I am required by my contract to make partial or full payment for our banquet dinner, that amount (the price of the meal) can not be refunded.
Please take a few minutes to examine the attached “Attendees List” and to send me your response. If you plan to attend the reunion, assist me in confirming/revising the “Attendees List” and get me your registration fee. I will be happy to fill out your registration form for anyone using PayPal. My mailing address is: 438 Manor Dr., Libby, MT 59923.
Jerry in Montana
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